Project Procurement and Contract Management

Abstract

Procurement management, and especially contract administration, has become an essential project management skill in today’s trend of outsourcing.

We will guide you through procurement practices, the bid process, contract negotiations, managing contractors and vendors for optimum performance and provide a taste of contract law. This course will provide the fundamental tools required for project managers. It will also offer you an insight into the role of the procurement officer or buyer on a project team.

This course is also sometimes called “Building Strong Vendor Relationships” and “Working with Vendors and Contractors”.

Learning Objectives

Participants will gain practical skills to:

  • Use proven techniques, tools and skills for managing contracting and procurement on projects
  • Know how to plan and control procurement management scope of work
  • Understand and use the procurement management terminology
  • Define the work required to manage a specific contract
  • Make a plan for administering the contract and managing the vendor
  • Co-ordinate and monitor activities of on-site contractors in a commercial and professional manner
  • Value the importance of knowing the contractual requirements
  • Work within the requirements of your company’s contracting procedures.

Who Should Attend

The Project Procurement & Contract Management course is appropriate for individuals who are:

  • Project Managers and team members who want to improve their procurement management skills and increase their understanding of their procurement roles and responsibilities on a project.
  • Purchasing professionals who want to make a transition into a project environment.

Prerequisites

There are no mandatory prerequisites for this course. 

Recommended: Some previous project management experience or courses
(such as our 3-day Project Management Essentials).

Materials

You will receive a course workbook containing copies of presentation slides, case studies, exercises, and suggested solutions.

What You Will Learn

Introduction

  • Course logistics
  • Learning objectives
  • Procurement objectives
  • Definitions
  • The procurement process
  • Workshops: Introductions, Benefits of procurement

 

Plan Procurements
  • Procurement strategies
  • Contract law
  • Defining the requirements
  • Make-or-buy
  • Procurement schedule
  • Source selection
  • Procurement Statement of Work
  • Bid documents
  • Contract types
  • Procurement management plan
  • Workshops: Make-or-buy,
    Procurement WBS, Source selection,
    Bid documents, Calculating contract price, procurement management
    plan

 

Conduct Procurements
  • Form of response
  • Bidder conferences
  • Selecting sellers
  • Proposal evaluation
  • Negotiation
  • Contract award
  • Workshops: Response exercise,
    Bid strategy, evaluation criteria

 

Due Diligence
  • Single point of contact
  • Your company’s expectations for
    contract management
  • Due diligence responsibilities
  • Workshop: Due diligence, case studies

 

Course Administration

  • Kick-off meeting
  • Routine meetings: Pre-job brief, project updates
  • Asking the right questions
  • Contractor activity reporting
  • Progress monitoring: schedule, quality, risk, safety, scope,
    earned value
  • Change management
  • The payment process
  • Material handling
  • Maintaining a productive relationship
  • The zero punch list approach
  • Safety and human performance
  • Field monitoring: stopping the work, incidentreporting,
    daily logs
  • Dispute resolution
  • Claims management
  • Workshops: Waiver of contract rights, case studies

 

Control Procurements
  • Procurement controls
  • Dispute management
  • Inspections and audits
  • Payments
  • Handover
  • Documentation
  • Workshops: Procurement controls, case studies

 

Contract Closure
  • 5 conditions for contract to exist
  • The Lien Act
  • Terminations
  • Backcharges
  • Formal acceptance
  • Exercise: lessons learned
  • Post-contract vendor evaluations
  • Workshop: Lessons learned

 

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